Virtual data rooms are a reliable way to share information with third parties in due diligence or other M&A transactions. But how effective the solution is depends on how it’s set up and used.
Choose to choose a VDR that was created with serious sharing as a top priority. It should provide a range of tools for users to upload and distribute large quantities of files. It should also permit administrators to easily build folders and create indexes of documents. It should also have an advanced search feature which helps users locate documents. The service should permit users to download and print PDF files that have watermarks. Administrators should be able track the times when documents are printed and downloaded.
Look into whether a vendor offers one-time transactions or an annual subscription when selecting a vendor. An annual subscription provides greater flexibility and lower cost of ownership. It also reduces the chance of sudden price increases throughout the term of the contract.
A reliable VDR should support a variety of browsers and platforms including Mac www.thatvdr.com/what-should-you-know-about-a-virtual-data-room/ and Linux. It must be able to handle any format of file. In addition it should be easy to alter the look and feel of a virtual data room using customized branding.
Verify that the VDR is fitted with high-quality security features to ward off unauthorised access. For instance, the VDR should offer multi-factor authentication and user security impersonation. It should also allow administrators to set a session timeout that will automatically end a user’s session if they’re not active for a specific period of time.