How to Take Minutes at Board Meetings

If they are taken in the right way, board minutes can be a crucial tool for your company. They provide proof that a meeting occurred and also record the decisions made however, they also provide legal documentation that can be used in case of litigation. It’s not simple to keep effective minutes of board meetings. One mistake could result in an unfinished legal battle in your hands.

A little bit of knowledge can go a very long way when it comes to writing minutes of meetings. It is important to understand not only what information to include but also what not to include. It’s critical that an impartial and objective description of the discussion is recorded, free of personal disagreements or inflammatory language. It’s a good idea to take notes throughout the meeting, but avoid mentioning discussions that weren’t part of the agenda.

The format for minutes of boards can differ based on the specific organization. But the most important information includes: Attendance (notice who was present, including board members, observers, and guests) as well as quorum status, agenda items, the order of business and report presentations as well as resolutions and votes for dissent. Record whether or not notice was given, the actions taken, as well as the next steps.

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